Human Resources Administrator

The Human Resources Administrator will provide administrative support to the Human Resources division, including Employee Services, Volunteer Engagement and the Risk Management departments. The position will perform general administrative duties, assisting with events for the agency, providing support in talent acquisition, and the new hire onboarding process. All while providing excellent customer service to both internal and external customers.

The successful candidate will do the following:

• Maintains confidential employee information.  
• Provides a warm welcome and excellent customer service to employees, candidates and members of the community.
• Provides administrative support to talent acquisition and talent development efforts related to recruitment and new employee onboarding.  For example, assists with reposting job postings, the new hire onboarding process, creates new employee packets, makes “Welcome calls” to new employees, assists with data entry, makes employee badges, assists at new hire onboarding meetings and completes status change forms for new hires (with application).
• Provides administrative support to the Chief of Human Resources and Director of Human Resources.  Will also provide administrative support to the Director of Volunteer Engagement and Safety Manager as needed.  
• Assists with administrative duties related to benefits administration, employee relations and employee internal communication.  
• Provides support for the administration of HR budget and finance including data entry of annual budget items, preparing purchase orders, preparation of invoices for review.
• Responsible for a variety of duties to support the Human Resources division including travel arrangements, room reservations, assistance with employee recognition (service awards celebrations), employee engagement events (celebrations, meetings, team updates, purchasing refreshments, etc..).
• Responsible for administration, tracking and communication of public records requests, and general administrative duties.
• Provides administrative support for talent development including general program support, coordination of supplies, room reservations, Outlook invitations, purchasing refreshments, room set up.  May provide assistance with coordination of leadership development programs, performance management and a variety of employee training programs.
• Provides assistance as needed to Volunteer Engagement team including ordering of volunteer name tags, data base administration and other general duties.
• Provides assistance as needed to the Safety Manager for a variety of general duties to promote a culture of safety.  
• Schedule’s locations for meetings and programs including room set up, audio visual needs, refreshments, and supplies.
• Answers and directs departmental phone calls.
• Maintains employee files and records and completes all filing in a timely manner.
• Maintains compliance with the HR- record retention schedule for all documents within the department.
• Assistance with internal employee communication as needed (invitations, employee communication, etc.)
• Assists with “New Year Packets” for employees and retirees.
• Maintains and updates Employee Services forms on the Great Parks intranet; as necessary.
• Receives and distributes office mail.
• Works assigned schedule, exhibits regular and punctual attendance.
• Performs job duties in accordance with Great Parks’ policies, procedures, and performance expectations.  
• Orders office supplies for the division.
• Attend Great Parks meetings as required.
• Other job duties as assigned.

QUALIFICATIONS

An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities.  An example of an acceptable qualification is:  

High School Diploma or equivalent required. Associate’s degree in human resources, communications or related field preferred; 1-3 years of administrative experience required. 

•  One year of Human Resources administrative assistant experience preferred.
• One year of general office administrative experience required.
• Proficient with Microsoft Office products (Outlook, Word, Excel, PowerPoint) required.
• One year of experience with financial/budget job duties in support of a department (administration of budget, creating purchase orders, processing invoices) preferred. 
• One year experience with Human Resource Information System (HRIS) preferred.
• One year of experience with project management software preferred.
• One year of experience Accounting/Finance software preferred. 
• Ability to demonstrate effective business writing skills preferred.  

Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.

LICENSE OF CERTIFICATION REQUIREMENTS

State Motor Vehicle Operator’s License that meets GP current carrier guidelines

We offer an excellent benefit package that includes medical, dental and life insurance; paid vacation, 11 holidays and sick time; enrollment in Ohio Public Employees Retirement System and free or discounted use of many Great Parks of Hamilton County recreational activities.

Great Parks is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, national origin, ancestry, disability, military status, or any other classification protected under applicable law.